Research Administration

Contact Noel Chow, MPA ([email protected]) with questions

Update from the Library - September 2023

The library has recently updated its address to [email protected] fof NIH Public Access policy compliance questions

https://www.library.ucsf.edu/ask-an-expert/scholarly-communication/

https://guides.ucsf.edu/nihpolicy

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Scholarly Communication helps people with topics related to scholarly publishing, open access, research impact assessment, and author copyrights. The NIH Public Access Policy fits into the open access and scholarly publishing category. 

Anneliese helps authors determine what they need to do to bring papers into compliance as well as general questions about the Policy and the systems that support it (NIHMS, PMC, My Bibliography). If people have questions about NIH's data-sharing requirements, they can refer to this help page or use this contact form: https://www.library.ucsf.edu/ask-an-expert/contact-a-data-science-expert/. 

NIH UPDATE:  NIH LOAN REPAYMENT PROGRAM (LRP) - (September 26, 2022)

The NIH Loan Repayment Program (LRP) is a set of programs established by Congress designed to recruit and retain highly qualified biomedical and biobehavioral researchers. These programs help to counteract a researcher’s financial pressures by repaying up to $50,000 annually of their qualified educational debt for a commitment to engage in NIH mission-relevant research.

Please note that LRP payments are made directly to researcher’s lending institution(s) and not the University.

  1. There are six (6) extramural programs.
  2. Application Submission Period:
    • September 1, 2022 – November 17, 2022
  3. Applicants use ASSIST to prepare and submit their applications
  4. Applicants need an eRA Commons account – please contact [email protected]
  5. The Institutional Business Official (IBO) will receive an email with instructions to certify applicant’s salary and eligibility
OSR UPDATE: GET THE SCOOP! FINAL NIH POLICY FOR DATA MANAGEMENT AND SHARING (September 26, 2022)

 

Attention UCSF Research Community! Starting with application due dates on or after January 25, 2023, NIH will be implementing the Final Data Management and Sharing Policy. This policy will require all NIH researchers to prospectively plan for how their scientific data will be preserved and shared through submission of a Data Management and Sharing Plan.

UCSF Researchers are invited to learn more about the final policy and how it will impact them during upcoming workshops led by UCSF Data Services Librarian, Ariel Deardorff. During the session, Ariel will provide an overview of data management plans (DMPs), take a deep dive into new NIH requirements, and share local resources and tools to help researchers work reproducible data sharing into their research workflow. Register for an upcoming workshop on October 11, November 16, December 8, or January 16.

International Travel (September 7, 2022)

  • For faculty, and staff, approval is still required although now done at the level of the Departmental Chair or the Institute Director, or their designees.
  • For Students – Per the Dean’s office, they will not be approving any School of Medicine student travel requests at this time.

     

New OSR Division Names and Working Titles

The Proposals and Grants Teams (formerly known as Research Management Services - RMS) and the Contracts & Awards teams (formerly known as Awards, and Government and Business Contracts - GBC) recently updated Division names and working titles. The new titles better align with the new structure of OSR and comparable positions at other UC campuses, in industry and at the NIH.  

The new OSR titles help distinguish the roles and responsibilities of the staff in the various OSR units.  

Learn more about the new titles in each of the Divisions on the About Us section of the OSR website. 

Effective July 1, 2022 - New Visa Recharge Fees

Know

  • Effective July 1, the International Students and Scholars Office (ISSO) will update visa recharge fees.
  • ISSO visa recharge fees are reviewed and updated every two years.

Action

  • Link to the updated fee for faculty who hire international employees and department administrators who submit PeopleConnect tickets on behalf of their unit.

NIH UPATE: JUNE 2022 UPDATED eRA MODULE AND INSTRUCTION GUIDE: ACTION REQUIRED FOR IN-PROGRESS BUDGET FORMS

NOT-OD-22-130 announces upgrades to the Research Performance Progress Report (RPPR) module in eRA Commons expected to be released on June 23, 2022.

Upgrades include addition of the Unique Entity Identifier (UEI) fields and required FORMS-G changes, including updated budget forms. With the upgrade release on June 23, 2022, NIH will publish an updated RPPR Instruction Guide. 

Action Required for Budget Forms

Non-SNAP budget forms will be updated to a new format, as a result, users with in-progress RPPR forms will be required to re-enter budget form data if the in-progress RPPR is submitted on or after June 23, the date of the release. RPPRs submitted on or before June 22 will reflect the FORMS-F budget forms. Submission due dates remain unchanged.

RPPR Instruction Guide Critical Updates

An interim RPPR Instruction Guide (dated May 13, 2022) has been published to include the following critical updates:

Please see the Notice for details and where to direct inquiries.

Updated Guidelines for International Travel Approval (Effective April 1, 2022)

The dean’s office has released an updated guidelines for International travel approval. Our department delegate for approval is Connie.

https://coronavirus.ucsf.edu/travel

Dimensions Analytics is a linked research data resource that tracks information on publications and their citations and mentions, datasets, research funding, patents, clinical trials, and policy documents. The UCSF community has access to this online database, jointly supported by the Research Development Office (RDO) and the Library. Here is the UCSF Guide and Database. To log in to Dimensions, go to app.dimensions.ai, click on “Log in” in the top right corner, and enter your ucsf.edu email address. Log into Dimensions using your Single Sign On (SSO) credentials. The first time you do this, you will need to confirm your email address through a confirmation code, and then you will be asked to create an account.

This tool enables researchers, staff, and leadership to do things such as:

  • measure and assess research impact via citations and Altmetric data
  • identify collaborators, competitors and other elements of research funding competitive intelligence
  • generate analytic interpretations and data for visualizations

HHS UPDATE: SALARY LIMITATION ON AHRQ FY2022 GRANTS, COOPERATIVE AGREEMENTS, AND CONTRACTS

NOT-HS-22-012 informs Agency for Healthcare Research and Quality (AHRQ) applicants, grantees, and contractors of the salary cap limitation imposed for Fiscal Year 2022. 

Per the Consolidated Appropriations Act, 2022, (P.L. 117-103) signed into law on March 15, 2022, the amount of salary that may be paid to an individual under an HHS grant, cooperative agreement, or applicable contract is limited to Executive Level II of the Federal Executive Pay Scale, effective January 2, 2022, at $203,700.

Committed levels of funding for grant and contract awards made in prior fiscal years that were restricted to Executive Level II will NOT be adjusted to the new salary cap rate; however, if adequate funds are available and the salary cap limitation is consistent with the institutional base salary, grantees may re-budget funds to accommodate the FY2022 salary cap. It is expected that such re-budgeting will not negatively impact the aims of the project. No additional funds will be provided for grants and the total estimated costs of contracts will not be modified.

Please see the Notice for details and where to direct inquiries.

NIH UPDATE: iEDISON TO TRANSITION FORM NIH eRA TO NIST IN SUMMER 2022

NOT-OD-22-100 announces plans to transition iEdison from NIH eRA to Department of Commerce, National Institute of Standards and Technology, DOC NIST, Summer 2022. The Notices advised users to subscribe to NIST and Link to their Login.gov account to ensure smooth transition.

The UCSF Office of Technology Management acknowledges that they are prepared for the transition.